Pilot programs

Run a ShadowIQ pilot

ShadowIQ runs structured pilot programs with organisations that carry duty of care for people travelling or operating away from home. A pilot lets you prove the workflow on real trips — with low-PII defaults and evidence you can show stakeholders — before committing to a rollout.

Request a pilotTrust & privacy

Not an organisation? Early access is open to everyone via Request Early Access.

Who pilots are for

Duty of care is the common thread, not a single industry. If your people travel and someone is accountable for their safety, a pilot can fit.

Schools & universities

Tours, exchanges, study abroad, and field trips.

Sport clubs & federations

Squads, tournaments, and touring teams.

NGOs & field teams

Staff and volunteers deployed away from base.

Corporate & workforce travel

Business travel and mobile/remote workforces.

Faith, community & touring groups

Group trips where one team carries responsibility.

Government & research

Programs and expeditions with reporting obligations.

What a pilot looks like

A pilot is a managed, time-boxed engagement — not a self-service signup.

  1. 1

    Scoping

    We agree the programs, destinations, and what good looks like — usually a fixed pilot window.

  2. 2

    Setup

    Your workspace is configured: group trips, responsible contacts, and escalation, low-PII by default.

  3. 3

    Live monitoring

    Event-aware monitoring runs against your trips, with admin-first alert triage.

  4. 4

    Review & evidence

    Destination briefs, digests, and a duty-of-care evidence timeline you can hand to stakeholders.

  5. 5

    Outcome

    A board-safe summary of what happened, what was actioned, and whether to continue.

What you get

  • Pilot workspace and admin dashboards
  • Low-PII group trip monitoring (named records are opt-in only)
  • Event-aware alerts with admin-first triage
  • Destination briefs and scheduled digests
  • Duty-of-care evidence timeline
  • Board-safe managed-delivery summary export

Low-PII by default

Pilots monitor a trip, tour, team, or program at group level — destination, dates, itinerary, group size, responsible staff contacts, and escalation — rather than requiring individual student or athlete records. Named records are an explicit opt-in. See our trust & privacy page for data handling, AI use, subprocessors, and retention.

Interested in a pilot?

Tell us about your programs and timing and we'll scope a pilot with you.

Request a pilothello@shadowiq.io